Privacy Policy

Privacy Policy for ConservationVoiceKenya (CVK)

Effective Date: [Insert Date, e.g., December 1, 2025]

1. Introduction and Commitment

ConservationVoiceKenya (CVK) is committed to protecting the privacy of our website visitors, donors, and volunteers. This Privacy Policy outlines how we collect, use, process, and protect the Personal Data of individuals in accordance with the Data Protection Act (2019) of Kenya and other applicable laws.

2. Information We Collect

We may collect the following types of information:

2.1. Personal Identification Information

• Donations/Registrations: Name, physical address, email address, telephone number, and payment information (processed securely by third-party services).
• Volunteer Applications: Employment history, educational background, emergency contact information.

2.2. Non-Personal Information

• Log Data: IP address, browser type, referring/exit pages, and time stamps.
• Usage Data: Pages viewed, duration of visit, and activity on the site, collected via cookies and analytics tools.

2.3. Communication Data

• Information provided when you contact us via email, social media, or through contact forms.

3. How We Use Your Information (Purpose of Processing)

CVK processes your Personal Data for the following purposes:

4. Data Sharing and Disclosure

CVK does not sell or rent Personal Data to third parties. We may share information only in the following limited circumstances:

• Third-Party Service Providers: We use third-party payment processors (e.g., banks, M-Pesa integrators) to securely handle donation transactions. These parties are contractually obligated to protect your data.
• Legal Requirements: When required by law, court order, or governmental regulation, especially in response to a valid request from Kenyan law enforcement or regulatory bodies.
• Business Transfers: In connection with a merger, acquisition, or sale of assets, provided the receiving party agrees to adhere to this Privacy Policy.
• With Your Consent: For any other purpose disclosed to you at the time of collection.

5. Data Security

We implement reasonable technical and organizational measures to protect your Personal Data from unauthorized access, disclosure, alteration, or destruction. These measures include:

• SSL Encryption for data transmission.
• Secure Payment Gateways for financial data handling.
• Restricted Access to internal databases.

6. Your Data Protection Rights (Data Subject Rights)

As a data subject under the Kenyan Data Protection Act, you have the right to:

• Be informed about how your data is being used.
• Access your Personal Data held by CVK.
• Object to the processing of all or part of your data.
• Rectify or Erase inaccurate or misleading data.
• Portability of your data (to receive your data in a structured, commonly used, and machine-readable format).
• Withdraw Consent at any time where processing is based on consent.

To exercise any of these rights, please contact the Data Protection Officer using the contact information below.

7. Cookies and Tracking Technologies

CVK uses "cookies" to enhance your experience. Cookies are small data files stored on your device that help us remember your preferences, analyze site traffic, and track user behavior. You have the option to set your browser to refuse cookies or alert you when cookies are being sent, though some parts of the website may not function properly as a result.

8. Changes to This Policy

CVK reserves the right to update this Privacy Policy at any time. We will notify users of significant changes by posting the new policy on this page and updating the "Effective Date" at the top. We encourage you to review this policy periodically.

9. Contact Information and Data Protection Officer

If you have any questions or concerns about this Privacy Policy or our data practices, please contact our designated Data Protection Officer:

Data Protection Officer

ConservationVoiceKenya

Email: [Insert DPO/Legal Contact Email]

Phone: [Insert Contact Number]